Volunteer Course Officials

Canberra Course Officials Training Night

Friends of Radford Snowsports are again hosting a Interschools Course Officials Training Night.

The details are:

Date: 13 June 2018

Time: 6.00pm

Place: Rooms 70 & 71, G Wigg Sports Centre, Radford College

RSVP: ah@iinet.net.au

The training night is suitable to new volunteers as well as people who have been volunteers previously but either want a refresher or know more about all the course official roles and responsibilities at Interschools events.  

There will be overview the Interschools Course Official Guide, what to expect at the events and tips on how to undertake the roles. 

The evening is open to everyone. 

Directions for Radford

Enter Radford College from the new Haydon Drive entry (opp Battye St and Raiders HQ) and turn right at the top of the little hill to drive down to park in the large carparks adjacent to the Sports Centre. Look for signs outside the sports centre building to guide you to the rooms.

ALL WELCOME!

Volunteer Information

Course Officials Guidelines

It is very important that Volunteers understand the various Course Officials positions undertaken at Interschools events before they volunteer. We recommend that all Volunteers read the Course Official Guidelines and/or attend a Course Official Briefing.

 

Volunteer Check In

All Volunteers must check in before making their way to their was to the top of the course for the course inspection time. For events at Perisher, this is in the race room in the Perisher Skitube Terminal. Please check in 30 minutes prior to the course inspection time of your event. 

 

What happens on the day if I cannot Volunteer?

In the event that you cannot fulfil your volunteer course official’s position your school must provide a replacement for you to fulfil your role. Failure to do so may result in a fine and sanctions on the school.

 

Volunteer Course Officials Lift Tickets

Volunteers are entitled to a free of charge lift ticket on the day they are volunteering.  This lift ticket can only be used by the Course Official if they do not already have a lift pass or season pass. Course Official lift tickets can be collected at the Race Office at the Perisher skitube terminal. If you are travelling from Bullocks Flat, you can collect a train ticket and then your full day lift ticket in the Perisher skitube terminal.

 

How long do I Volunteer for?

Volunteers are required to be on course 10 minutes before the course inspection time until all competitors on the course have finished their race. It is difficult to estimate how long a course takes to complete as it is determined by the number of competitors on the course, snow conditions, etc but it can take anywhere between 1.5 to 3 hours.

 

Volunteer Tips

Please be prepared for all weather conditions when you are volunteering on our courses and make sure you have clothing options for all conditions!

Gate keepers can be the most exposed to the elements and will be standing or sitting down for the duration of the course. You will be required to write notes in this position so please bring either inner gloves or similar that you can write with.

 

For any enquires in regards to volunteering, please contact Wendy on 0422 240 483 or wendy@nswinterschools.com.au

 

How to Register Volunteers and Course Official Guidelines

Volunteer Registration

School Coordinators need to submit volunteer names into the Online Entry System before the close of entries. Schools assign you to a particular course to volunteer on (eg Division 1 Male Alpine).

Most volunteers prefer to volunteer on a course that they have a child in so hat they can volunteer and watch their child compete. This works if there is a team manager and/or parent/guardian who can look after your child, or your child is experienced enough to not need your help for course inspection and their race starts.

Some volunteers prefer to volunteer on a course that their child is not involved in and will volunteer on a day they aren’t competing (eg on a snowboard course when they child is in the ski events).

The earlier you register the volunteers the better, as volunteer positions get filled as there is a quota for each event discipline and you may not necessarily get your first course preference.

You can assign volunteers to the 3 roles of Start Marshall, Gate Keeper and Finish Assistant. This position is not always what you will be assigned to but it does let us know your first preference.

 

Volunteer Waiver

All volunteers must complete a volunteer waiver before entries close. School Coordinators can check who has completed waivers in the online entry system.

 

Volunteer Roster

Around the same time that the Race Schedule is released (typically 3-5 days before the event starts), the volunteer roster will also be available. Keep an eye out for it on the website. The roster will let you know what course(s) you have been assigned to, what time and location the course will be held and your volunteer role.

 

Course Officials Guidelines

It is very important that Volunteers understand the various Course Officials positions undertaken at Interschools events before they volunteer. We recommend that all Volunteers read the Course Official Guidelines

 

If you have any queries about volunteers, please contact Wendy on 0422 240 483 or wendy@nswinterschools.com.au

Volunteer Tips

The biggest tip is to be prepared for all weather conditions. Make sure you have clothing options for all conditions – sunscreen, hat, sunglasses, spare gloves, and extra clothing for those rainy days! A poncho is your best friend on a “wet snow” day!

Gatekeepers can be the most exposed to the elements and will be standing or sitting down for the duration of the course. You will be required to write notes in this position so please bring either inner gloves or similar that you can write with. Bring a square of cardboard to stand on, as this will keep your feet dry!

Bring a backpack so that you can put the items in that you receive at the Race Office to perform your role.

Please leave the video recording to another person as you wont be able to film, take photos and perform your volunteer role.

Have fun! You will meet some great people volunteering and gatekeepers get to watch the participants on the course from the best position!

Volunteering FAQ

What Happens if I can no longer Volunteer?

In the event that you cannot fulfill your volunteer course official’s position please make an attempt to replace yourself with another person from your school. If you find a replacement, please make sure that they are either aware of what duties they are fulfilling as course official or that they have read the course official guidelines. If you are not able to find a replacement for yourself, please let Interschools know as soon as possible. 

 

How long do I Volunteer for?

Volunteers are required to be on course 10 minutes before the course inspection time until all competitors on the course have finished their race. It is difficult to estimate how long a course takes to complete as it is determined by the number of competitors on the course, snow conditions, etc but it can take anywhere between 2 to 4 hours.

Do I need to ski/snowboard to be able to volunteer?

Yes. Most volunteer roles require you to ski or snowboard to the course and most volunteers need to meet at the top of the course. 

What to do on the day you are volunteering

Volunteer Course Officials Lift Ticket Collection

Volunteers are entitled to a free of charge lift ticket on the day they are volunteering.  The Course Official can only recieve this lift ticket if they do not already have a lift pass or season pass.

Lift tickets are collected directly at the Interschools Race Office at the resort.

  • Perisher – The Interschools Race Office is in the Perisher Skitube Terminal. A temporary Race Office is set up in the Blue Cow Bistro for any courses at Blue Cow or Guthega. If you are travelling from Bullocks Flat, you can collect a train ticket at the train entrance from a Perisher representative and then your full day lift ticket can e collected at the Race Office.

 

Volunteer Check In

Volunteer Course Officials must check into the Interschools Race Office at the resort at least 30 minutes prior to the course inspection time. Volunteers are required at the top of each course 10 minutes prior to the stated course inspection time.

When you check in you will be given a folder, official’s vest and an option to take a bottle of water and snack pack. Please bring a backpack to put these in. After you have finished your volunteer duties on course you will need to make sure that the folder and vest is returned to the Interschools race office. 

You will be advised on where you need to go once you have reached your course and who you need to check in with. Start Marshall’s report to the Start Referee at the top of the course. Gatekeepers check in with the Chief of Gates at the top of the course. The Chief of Gates will allocate you the gates you will be judging and show you where you need to be positioned on the course. Finish Assistants can proceed to the finish area and check in with the Finish Referee.

If you have any questions on how to perform your role, the referee you check in with at your course will be able to answer them for you.